An organization design to implement and monitor Integral Safety Management at the University of Twente

All universities participating within VSNU1 have agreed with regard to safety to:
- Take responsibility for organizing an integrated safety policy to guarantee a safe living, learning and working environment and safeguard business continuity also in the case of extreme circumstances.
- Compare costs and benefits of safety measures with each other so that only the most sensible ones are given a place.
To implement Integral Safety Management in accordance with the above made agreements, a proposal is being developed for the organization and monitoring of Integral Safety Management at the UT. The following phasing is used:
1st Phase:
Internal orientation: mapping the status quo in the field of safety and security management at the University of Twente
2nd Phase:
External orientation: developing an overview of relevant safety and security risks and risk mitigation strategies based on an extensive review of academic literature and consultation of with external experts
3rd Phase:
A design for implementing and monitoring integral safety at the University of Twente.
The first part of this report provides the results of the 3rd Phase: it includes a design for implementing an Integral Safety Management System at the University of Twente. After a short introduction in section 1, section 2 describes the proposed organization design for implementing an integral safety management system for the University of Twente. Section 3 includes a number of recommendations which are important for a successful implementation of Integral Safety Management at the University of Twente.
Appendix I provides an overview of all the potential risk issues, that were identified during the internal and external orientation studies about Integral Safety Management. They are based on an extensive review of the academic literature about Integral Safety and in-depth interviews with 29 practitioners in the field of safety and security management. Similarly, Appendix II provides an overview of all potential risk mitigations strategies that were identified during the internal and external orientation studies about Integral Safety Management. Both Appendix I and Appendix II are categorized according to the ten distinguished pillars for Integral Safety Management (These ten pillars are illustrated in figure 1 on page 5). Appendix III provides a list with the current and proposed incident and accident reporting systems at the University of Twente. Finally, Appendix IV provides an overview of the available expertise at UT that may be consulted for each of the distinguished pillars for Integral Safety.
Appendix A describes the results of the internal orientation, the 1st phase of this project. This orientation was conducted in 2019 and was reported and approved in October 2019. Fortunately, since the 1st phase of this project, several new initiatives and precautions in the field of Integral Safety Management (such as the registration of hazardous substances via Gros, Mindlab, a non-smoking UT campus area, the implementation of a UT Privacy policy, the appointment of an ombudsperson and a well-being study among employees) were implemented. Appendix B describes the results of the external orientation, the 2nd phase of this project.