The applicability of a use value-based file retention method

Fons Wijnhoven, Chintan Amrit, Michiel Bax

Research output: Chapter in Book/Report/Conference proceedingConference contributionAcademicpeer-review

1 Citation (Scopus)
17 Downloads (Pure)


The determination of the relative value of files is important for an organization while determining a retrieval service level for its files and a corresponding file retention policy. This paper discusses via a literature review methods for developing file retention policies based on the use values of files. On basis of these results we propose an enhanced version of one of them. In a case study, we demonstrate how one can develop a customized file retention policy by testing causal relations between file parameters and the use value of files. This case shows that, contrary to suggestions of previous research, the file type has no significant relation with the value of a file and thus should be excluded from a retention policy in this case. The case study also shows a strong relation between the position of a file user and the value of this file. Furthermore, we have improved the Information Value Questionnaire (IVQ) for subjective valuation of files. However, the resulting method needs software to be efficient in its application. Therefore, we developed a prototype for the automatic execution of a file retention policy. We conclude with a discussion
Original languageEnglish
Title of host publicationECIS 2011 PROCEEDINGS
Subtitle of host publication19th European Conference on Information Systems, ECIS 2011
PublisherAIS Electronic Library (AISeL)
Number of pages12
Publication statusPublished - 2011
Event19th European Conference on Information Systems, ECIS 2011 - Helsinki, Finland
Duration: 9 Jun 201111 Jun 2011
Conference number: 19


Conference19th European Conference on Information Systems, ECIS 2011
Abbreviated titleECIS


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